Documents Required for Company Incorporation in Poland
Incorporating a company in Poland, particularly a limited liability company (Sp. z o.o.), involves submitting several key documents to the National Court Register (KRS). Both Polish and foreign investors can establish companies in Poland, but documentation must comply with local legal standards.
Company Name and Articles of Association – The company name must be unique and included in the Articles of Association, which outline the company’s objectives, registered office, share capital, and management structure.
Incorporation Deed or Notarial Deed – If registering traditionally (not online), the Articles must be signed before a Polish notary.
Application Form (KRS-W3) – The primary registration form submitted to the KRS.
List of Shareholders and Directors – Including full names, addresses, and identification details.
Declaration of Share Capital Payment – Signed by all shareholders, confirming that the initial capital has been paid in full (minimum PLN 5,000 for Sp. z o.o.).
Specimen Signatures – For board members, often notarized.
Proof of Legal Address – Lease agreement or ownership deed for the registered office.
Tax Identification (NIP) and Statistical Number (REGON) – Often obtained post-registration.
Using the online S24 platform can simplify and speed up the process, usually completing within 1–7 business days.
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